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Meeting Planners' Resource Page

How to avoid the three most common mistakes made by 'inexperienced' meeting planners. Even as an experienced planner, you might be making at least one of them now!

One of them, might be not considering checking out one of our Accredited Speakers for your next event.

We realize the challenge in creating and deliverying a great event, whether it is corporate, association or a Toastmasters conference. We've been there and we are here to help where we can!

My primary focus in creating this special resource page is to offer creative, practical, easily-used ideas that work and meeting planning success techniques that will help you and your meeting planning team succeed.

Bob 'Idea Man' Hooey, Accredited Speaker
Creative Lead

Bob 'Idea Man' Hooey, Accredited Speaker, motivational speaker, trainer, facilitator, MC

Jump directly to Index of Meeting Resources

A personal note from Bob: I've had the privilege of being an active partner (motivational keynote and general session speaker, concurrent or breakout sessions, workshop leader, MC and host, meeting planner, meeting coach and consultant, program chair, educational chair, conference team member, speaking coach, staging and crew supervision and delegate) in a variety of different kinds of meetings across North America, Australia, Asia, and Europe over the past decade. Each has had its unique flavor and experience. In every case, I have walked away, having learned something I can apply personally or professionally.

I've been involved in diverse meeting formats: working at and attending large international conventions, professional retreats and seminars, monthly association meetings, Annual General Meetings, leadership retreats, Lunch ‘n Learns, web-casts and video conferences, leadership breakfast briefings, and smaller in-house training sessions (300 plus so far in nine countries in the last 5 - 6 years alone.) Whew! No wonder I'm tired!

I've seen some that were well run and returned a good investment on the time and money invested in the meeting and in the eager people who attended the meeting. Unfortunately, I've also seen too many that were dismal failures; or at best a mediocre result and minimal return for all the well-meaning hard work of the meeting planner and their teams. Failures, that, with careful planning, could have been avoided.

I frequently found myself in a coaching role for new meeting planners who called to book me as a keynote speaker or to lead a breakout session, seminar, or workshop. I found myself repeatedly teaching or sharing the 'same tips and techniques' as I sought to help them create a successful event and lead their respective teams. "Perhaps, if I created a process or resource that would help?"

That question led to the creation of this meetings resource website and several support publications including, "Hosting a Successful Meeting, Training Session or Conference". (Note: We will be updating this publication for 2014. I'll be asking my fellow Accredited Speakers for their insights and tips. We hope to have it done by late fall 2013)

I've compared notes with my counterparts, as well as fellow Accredited Speakers, in the Canadian Association of Professional Speakers and the National Speakers Association. I compiled and developed a few ideas that have helped our clients ensure their time and investment was well spent. I share them freely with you for your use in making your next event more successful.

Wishing you and your planning team every success in 2017 and 2018 in creating and delivering amazing, successful meetings.

Bob 'Idea Man' Hooey, Accredited Speaker

Bookmark this page: We will add to this section from time to time, as we continue learning from successful meeting planners and fellow speakers alike. Perhaps, you have overcome a challenge or have a success secret to share with your meeting fellow planners? We'd be happy to include it here, and give you credit of course. Drop us a note at: info@Meetings Success.com

On behalf of our participating Accredited Speakers in this joint promotional website, we wish you the best in all your efforts to train, inform, inspire and assist those in your care, to be more productive and fulfilled on and off the job as a result of your efforts. We recognize the great amount of work necessary to put together a successful meeting, training session or conference, regardless of the size and scope.

Our heartfelt thanks to the many professional speakers and meeting planners who've shared ideas, challenges, successes and suggestions with us over the years. If you have any suggestions, tips, or resources to share please write me at: bob@ideaman.net

Index of Meeting Planner Resources


  • A personal note... (RTF Format)
  • Meetings, boy do we have meetings - useless meetings (RTF Format)
    • Good reasons for meetings
    • Keeping meetings effective
    • At the call of the chair...
    • When and where to meet...
  • How much is your time worth? (RTF Format)
  • Accountability - key to effective meetings (RTF Format)
  • A creativity break for your team (RTF Format)
  • How to avoid training mistakes (RTF Format)
  • Finding time for training (RTF Format)
  • 10 tips for finding the right speaker (RTF Format)
  • Seven reasons to hire professional speakers (RTF Format)

    Please register, using the form below to gain access to free meeting checklists, additional resources, as well as a complimentary copy of "Hosting a Successful Meeting, Training Session or Conference." These are our gift to you and your team in planning and delivering a successful event for your participants.

    Register now! *Required information




    Please send my complimentary copy of: Hosting A Successful Meeting, Training Session, or Conference.

    We value your privacy and will not share your information with any other party.

    Register now for your complimentary copy of "Hosting A Successful Meeting, Training Session or Conference" and access to downloadable checklists by simply filling out this form.

    We've included some downloadable articles, and checklists to assist you in planning your meeting. Permission is given for a ONE-TIME (single event) USE, with duplication rights for team copies, provided copyright and attribution information remains intact.

    Checklists are available after signing in using the above form.

  • Checklists and Questions (RTF format only)
    • General or meeting profiles
    • Site inspection
    • Hotel profile
    • Working with speakers and presenters
    • AV and staging requirements
  • A/V Checklist (RTF format only)
  • Budget Planning Guide (RTF format only)
  • Convention Packet (RTF format only)
  • Event Staff Checklist (RTF format only)
  • Job Descriptions (RTF format only)
  • Pre-Program Questionnaire (RTF format only)
  • Programs & Themes (RTF format only)
  • Promoting your meeting (RTF format only)
  • Registration Team (RTF format only)
  • Session Host Checklist (RTF format only)

Additional resources are added regularly, so check back!

On-line resources and magazines - suggest you subscribe to this valuable no-charge resource: Here are a few sample issues.


Thanks for visiting this website and webpage. I trust we have provided some solid value to assist you in the planning of your next meeting or event. I also trust you will seriously consider inviting one of our Accredited Speakers to play a part in making it special.

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Copyright © 2005-2018 Bob 'Idea Man' Hooey, CKD-Emeritus, Accredited Speaker; and/or Ideas At Work! (a division of Creativity Corner Inc.); and/or featured Accredited Speakers (content and contacts); and/or Toastmasters International®, as applicable. All Rights reserved, world-wide. All content on this site such as text, graphics, logos, button icons, images, audio clips, digital downloads, data compilations, software, and HTML code are protected by Canadian, US and International Copyright Laws, and may not be copied (except for client evaluations), reprinted, published, translated, hosted, or otherwise distributed by any means without explicit permission. Toastmasters International® trademarks, logos, and other materials are used with the permission of Toastmasters International® and are used within their approved guidelines and policies.

Accredited Speaker is a coveted professional level designation awarded by Toastmasters International® (TI). This site was originally created and is operated on behalf of his fellow Accredited Speakers by Bob 'Idea Man' Hooey. Accredited Speakers included on this site have either: 1) Agreed to be listed; and/or; 2) Paid a nominal fee to be included (to offset design and operations costs), as applicable. We would like to thank Toastmasters International® (TI) for their gracious support and direction in the professional development of this Accredited Speakers website.

Creative Lead: Bob 'Idea Man' Hooey, PO Box 10, Egremont, Alberta T0A0Z0 bob@AccreditedSpeakers.com (780) 736-0009 Contact us

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